The vacancy scoping pilot programme
Every housing engagement starts the same way: a contained, measurable pilot across a defined set of void properties. No platform migration, no long contract — a real test on your real properties, with every result on the table.
Why a pilot
Vacancy make-good scoping lives or dies on trust in the line items. Rather than asking you to take that on faith, the pilot proves the workflow against your own baseline scope and your own properties — and measures everything, so the decision at the end is made on numbers, not a pitch.
How it runs
Define the property set and baseline
We agree a pilot set — typically 10–20 void properties — and you supply the baseline scope or schedule of rates they'll be assessed against.
Field inspection
Properties are inspected using Yembo video capture, FastField, or structured photos. Assessors work through an offline-capable app — no reception on site doesn't stop the job; everything syncs when they're back in range.
Delta engine + expert review
Every baseline line is compared against what the inspection actually found and classified keep, remove, modify or add. A human expert reviews every scope before it leaves the building.
Deliver, confirm, measure
Each property comes back as a 4-sheet workbook — Summary, Revised Scope, Delta Report, Room Notes — plus a narrative Word report. Your team confirms or flags each scope, and we measure the lot.
What gets measured
- Inspection-to-scope turnaround on every property — against the typical 24-hour target
- Delta classification mix: lines kept, removed, modified and added against your baseline
- Field confirmation and flag rates from your assessors
- Revision rates through the expert review loop
Frequently asked questions
How big is a typical pilot?
Typically 10–20 void properties — enough to cover real variety in property condition and scope size, small enough to evaluate quickly. The property set is agreed up front along with the baseline scope source.
What do we need to provide?
Your baseline scope or schedule of rates, inspection access (or existing inspection data — Yembo capture, FastField, or structured photos), and a contact who can confirm or flag scopes during the pilot.
What does the pilot measure?
Turnaround from inspection to delivered scope, the delta classification mix (lines kept, removed, modified, added against baseline), field-confirmation outcomes from assessors, and revision rates through expert review.
Why are there no named clients on this page?
We publish names, logos and quotes only with written client permission. The programme described here is the same structure running in our live housing-sector engagements — references are available on request.
What happens after the pilot?
You keep every deliverable. If the numbers stack up, the engagement moves to per-property pricing or a portfolio arrangement — the workflow, deliverable formats and review discipline stay exactly the same.
Run the numbers on your portfolio
A scoped pilot, measured end to end — and every deliverable is yours to keep.
Book a scoping pilot